Administrator and Assistant Property Manager
Oxford is looking for an assistant property manager and administrator in Pittsburgh’s South Hills.
Basic Function
- Responsible for assisting the property manager in maintaining the properties in accordance with Oxford’s mission, vision, goals, and objectives.
Relationships
- Reports to the property manager
- Maintains good working relationships with on-site maintenance staff
- Maintains relationships with peers and all other departments within Oxford
- Maintains relationships with tenants, building owners, vendors, and contractors
Responsibilities
The responsibilities listed here are not all-inclusive, rather, they indicate the types of responsibilities normally performed by the property staff.
- Administrative reception duties for the site
- Assist accounting clerk with
- annual budget preparation for all assigned properties
- Completing commercial billing reports for assigned properties
- Coding and inputting invoices into Yardi
- Preparing monthly variance reports
- Assisting in the preparation of the monthly management report
- Preparing account receivables adjustments as required for utilities and other services billed back to the tenants
- Preparation of the annual reconciliation of real estate taxes, insurance, CAM, and escalation
- Assisting with financial statement preparation
- Maintaining the property
- Ensures observance of building rules and safety regulations
- Assigns work orders in the Building Engines work order platform
- Maintaining certificates of insurance for tenants and contractors
- Administration
- Performs lease administration to ensure all tenants comply with the provisions outlined in the lease documents
- Assists in the preparation of the weekly operation report for the properties
- Prepares incident reports as required for each property
- Other
- The property manager may also assign other tasks as the needs of the portfolio may change from time to time
Qualifications
- Strong administrative skills
- Exceptional communication skills and ability to interact with a wide range of people
- Attentive to detail
- Proficiency in Word and Excel
- Excellent written and verbal skills
- Excellent phone skills
- Ability to manage confidential information
- Must be able to work with minimal supervision
- Excellent organizational skills
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. To apply, please send a cover letter and resume to Klamarca@oxforddevelopment.com.
