Project Coordinator – Construction

The Project Coordinator employee reports to the Development Director and will support the efforts of the Project Management team for a leading healthcare client, with primary duties and responsibilities include assisting the Project Managers, Project Engineers, and Project Director with administrative tasks and functions. This role is critical to maintaining project workflow, communication, and documentation, and will coordinate multiple projects across several healthcare facilities.

Administrative

• Manage and track key project processes within e-Builder, including job startup, close-out, change orders, budget change requests, invoices, pay applications, meeting minutes, contract documentation, action items, inspection logs, and assist with equipment orders.
• Ensure accurate data entry, adherence to established procedures, and timely completion of all tasks.
• Maintain project files within e-Builder, ensuring accurate document organization, version control, and readily accessible information.
• Prepare and submit deadline-driven documents, including meeting agendas/minutes, invoices/pay applications, close-out documents, and permits.
• Assist in the preparation of presentation materials (e.g., PowerPoint presentations) for internal communication.
• Assist Project Managers with the collection and filing of close-out documentation from vendors and verifying the timely submission of all required materials.
• Maintain accurate contact information for internal and external stakeholders.
• Initiate and implement improvements to e-Builder processes, ensuring efficiency and compliance with organizational standards.
• Monitor time-sensitive processes, engaging stakeholders to facilitate timely completion.
• Assist Program Managers by verifying the accuracy and timeliness of project information (schedules, drawings, approvals), providing regular status updates.

Communication and Customer Service

• Serve as a liaison between the Project Management team and various stakeholders, including hospital leadership, institute leaders, department leadership, and executive leadership.
• Proactively assist Project Managers to help communicate project updates, logistics plans (including utility shut downs and anticipated disruptions), key task timelines, and other pertinent information to relevant parties.
• Schedule and coordinate project-related and departmental meetings, ensuring timely attendance from key participants.
• Track project deliveries to ensure timely arrival at the designated job sites.

What We Require

• A high school diploma is required.
• A minimum of one years of experience in the Architecture, Engineering, and Construction industry is preferred.
• Demonstrated experience with project management software (e-Builder preferred).
• Excellent communication, and organizational skills.
• Proficient in Microsoft Office Suite.
• Experience with Yardi is a plus.
• Strong customer service orientation, with good decision-making ability.
• Professional image is necessary and expected daily.
• Minimum of three days per week on-site at assigned location.

Please no phone calls.  All qualified applicants will receive consideration for employment & will not be discriminated against on the basis of disability or their protected veteran status.